Free Purchasing Software

Anyone on the team can raise a requisition for what they need. It routes to an approver -- who can't rubber-stamp their own; in a one-person workspace the owner approves it and the self-approval is recorded for compliance audit -- and, once approved, converts into an RFQ in one click.

Lock in a negotiated quantity and rate with a supplier over a validity window, then draw call-off purchase orders against it with live released-vs-remaining tracking -- and an over-draw guard so you never release more than you agreed.

Send a single request to multiple suppliers, capture their priced quotations, and compare them side by side before you commit.

Award the quotation you want and raise the purchase order straight into your Inventory app -- one source of truth for what's on order, no duplicate PO system.

Awarding a quotation raises the purchase order in your Inventory app, and the goods receipts your team records there flow through the existing stock ledger. Purchasing reads those receipts for the match -- there's no second stock system to reconcile.

Before a vendor bill is approved, Purchasing reconciles it against the purchase order and the goods received in Inventory -- with a tolerance, a match basis (ordered or received) and a bill-before-receipt rule you set in Purchasing settings -- so you never overpay for what you didn't order or didn't get.

An admin turns ledger posting on in Purchasing settings and picks the accounts payable, inventory, expense and input-tax accounts (or lets them come from your chart of accounts). Then posting an approved, matched bill writes its accounts payable to the Accounting general ledger as a balanced journal entry -- idempotent and period-lock aware. No exporting, no re-keying.

Bill for stock items received against a PO or for services and non-stock costs with no receipt -- each line posts to the right account.

See on-time delivery, price variance, and match-failure rate per supplier, so you know who to keep buying from.

Roll those metrics into a weighted 0-100 score and a graded standing (Excellent / Good / Fair / Poor) with weights and bands you control -- then optionally warn or block sourcing to suppliers that fall below your bar.

One command center for billed spend, open purchase orders, goods still to receive, bills awaiting posting, and accounts-payable due dates -- so you always know what's on order and what's coming due.

Per-action control over who can send RFQs, award quotations, match bills, override match tolerance, and post to the ledger.