Free Expense Tracking Software for Accounting Firms

Capture receipts and extract vendor, amount, date, and category automatically with AI vision.

Import and reconcile corporate card transactions via CSV/OFX with auto-matching to expenses.

Multi-level approval workflows with delegation, escalation, and per diem allowance calculation.

Automatically detect recurring charges, monitor price changes, and track annual subscription costs.

Advanced analytics with forecasting, anomaly detection, category trends, and compliance dashboards.

Support for 12+ currencies with exchange rate tracking and conversion to team base currency.

Log trips with start and end locations and a round-trip toggle, auto-calculating reimbursement at the IRS standard rate or your own per-mile rate.

Set spend policies -- max amounts, receipt-required, and daily, weekly, or monthly limits -- with soft warnings or hard blocks flagged automatically.

Bundle expenses into reports grouped by trip, project, or category, with category breakdowns and one-click professional PDF export.

Export approved expenses to QuickBooks, Xero, or generic CSV and IIF with GL coding, giving your bookkeeper a clean, ready-to-import handoff.

Forward any receipt to your team's unique inbox address and AI auto-drafts the expense -- no app to open, no manual entry.

Request, approve, and disburse cash advances, then reconcile spending against them with automatic outstanding-balance tracking.