Built for Vending Operators

Run Your Vending Business. Powered by AI.

Route management, inventory tracking, machine monitoring, and location management — all in one platform designed for vending operators.

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CRM

Everything You Need to Grow Your Vending Machine Operators

Purpose-built tools that work together seamlessly for vending machine operators.

Inventory Management

Track product levels, expiration dates, and par levels per machine.

Route Management

Optimize restocking routes with priority based on sales velocity and stock levels.

Location Management

Track site contacts, contracts, commission rates, and machine placement.

Revenue Tracking

Track sales per machine, per route, and per location with collection reconciliation.

Machine Maintenance

Maintenance schedules, repair tracking, and machine health monitoring.

Business Analytics

Revenue per machine, route profitability, and product performance — all at a glance.

Your Complete Vending Machine Operators Toolkit

Every app included in your vending machine operators package, with the features that matter most.

CRM

AI-powered CRM that closes 3x more deals

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Visual Sales Pipeline

See your entire sales process at a glance with customizable pipeline stages. Drag and drop deals between stages, set deal values, and forecast revenue with confidence.

Unlimited custom pipeline stages
Drag-and-drop deal management
Weighted revenue forecasting
Pipeline velocity tracking

360-Degree Contact View

Every interaction, email, call, and note in a single timeline. Know your customers deeply and never ask them to repeat themselves.

Unified activity timeline
Email and call tracking
Custom fields and tags
Company and contact hierarchies

Sales Automation & Workflows

Automate repetitive tasks so your team focuses on selling. From lead assignment to follow-up sequences, let automation handle the busywork.

Auto lead assignment rules
Drip email sequences
Task creation triggers
Deal stage automation

Reports & Analytics

Track team performance, pipeline health, and revenue trends with real-time dashboards and custom reports.

Sales performance dashboards
Custom report builder
Win/loss analysis
Team leaderboards

Invoicing

Get paid 2x faster with AI-powered billing

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Estimates & Quotes

Create professional estimates, send for client approval, and convert to invoices with one click -- preserving every line item.

Recurring Invoices & Stripe Subscriptions

Auto-generate invoices on schedule with Stripe subscription sync, next-due tracking, and generation history.

Credit Notes & Retainers

Issue credit notes linked to invoices, track customer credit balances, and manage retainer deposits with auto-apply.

Late Fees & Payment Reminders

Auto-calculate late fees (flat or %) after configurable grace periods and send automated payment reminders.

Time-to-Invoice

Pull Time Tracker entries by project and date range, group by client, and generate invoices with billable rates in one click.

Payment Plans & Installments

Split invoices into installment schedules with auto-generated reminders and Stripe auto-charge per payment.

Inventory

Inventory made simple

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Stock Tracking

Real-time stock levels with low stock alerts and reorder points.

Multi-Warehouse

Manage inventory across multiple warehouses and locations.

Barcode Scanning

Scan barcodes for quick receiving, picking, and stock counts.

Purchase Orders

Create and track purchase orders with supplier management.

Field Service

Run a 5-star service business from dispatch to payment

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Estimate Builder (Good/Better/Best)

Create tiered estimates with parts, labor, and pricing options. Send for customer approval and convert to work orders with one click.

Checklist Execution

Step-by-step checklists on work orders with checkboxes, notes per step, photo upload, and progress tracking -- mobile-optimized.

Customer Portal

Customers view appointments, work orders, estimates, invoices, and payment links from a branded self-service portal.

Before/After Photo Capture

Technicians capture photos with before/after designation, captions, and timestamps -- linked to specific work order steps.

Pricebook & Flat-Rate Pricing

Material + labor components with good/better/best tier options. Auto-populate estimates from pricebook items.

Service Agreements & Memberships

Recurring service plans with auto-scheduled visits, auto-billing via Invoicing, membership discount tiers, and renewal tracking.

Why Choose Deelo for Your Vending Machine Operators?

See how Deelo's crm software compares to the most popular alternatives on the market.

Feature	Deelo CRM	Salesforce	HubSpot CRM	Pipedrive
Pipeline Management	Included	Included	Included	Included
Contact Management	Included	Included	Included	Included
Email Integration	Included	Included	Included	Included
Sales Automation	Included	Included	Included	Included
Built-in Invoicing	Included	Not included	Not included	Not included
Built-in Phone System	Included	Not included	Not included	Not included
50+ Integrated Apps	Included	Not included	Not included	Not included
No Per-User Add-ons	Included	Not included	Not included	Not included
Price	$19/seat/mo	$25-300/user/mo	$15-150/user/mo	$14-99/user/mo

Try Deelo Free for Vending Machine Operators

Frequently Asked Questions

Everything you need to know about Deelo for vending machine operators.

Yes. Deelo CRM supports CSV import with field mapping, so you can bring over contacts, companies, deals, and notes from any system including Salesforce, HubSpot, and Pipedrive.

No. All plans include unlimited contacts, companies, and deals. There are no hidden caps or storage fees for your CRM data.

Yes. Send emails directly from the CRM and track opens, clicks, and replies. You can also set up automated email sequences for lead nurturing.

Yes, Invoicing is included free on all Deelo plans including the Free tier. You get unlimited invoices, estimates, and clients with no hidden transaction fees beyond standard Stripe processing.

Deelo includes invoicing plus 50+ other business apps (CRM, projects, time tracking, accounting) in one platform starting at $19/seat/month. FreshBooks charges $17-55/month for invoicing alone and requires separate subscriptions for CRM, project management, and other tools.

Yes, Inventory is included free on all Deelo plans. There are no limits on the number of products, SKUs, or warehouses you can manage.

Yes. Track inventory across unlimited warehouse locations. Transfer stock between locations, set per-warehouse reorder points, and view consolidated or per-location stock levels.

Yes, Service is included free on all Deelo plans. There are no per-technician fees. Run your entire field service operation from one platform.

Deelo includes field service plus 50+ other apps (CRM, invoicing, inventory, fleet, marketing) in one platform starting at $19/seat/month. ServiceTitan starts at $398/month for field service alone and requires long-term contracts.

Absolutely. Deelo's platform is purpose-built for vending machine operators with industry-specific tools including CRM, Invoicing, Inventory, and more. Everything works together seamlessly so you can manage your entire business from one place.

Your vending machine operators package includes CRM, Invoicing, Inventory, Field Service -- plus access to 40+ other business apps. All apps are included on every plan, even the free tier.

Yes! Deelo offers a generous free plan that includes all apps with core features. You can run your vending machine operators operations without paying a cent. Paid plans start at $19/seat/month when you need advanced features, more storage, or AI credits.